![]() And, if you forget to change the folder to the right client, at least the document is in the “Clients” folder so you can find it later, which brings us to… 2. Once you set a default storage location, whether for yourself or another user at your firm, that person is unlikely to change it. A quick internet search can turn up how to change the default save location in Word for Windows (File > Options > Save), Word for Mac (if you use OneDrive/SharePoint), and Adobe Acrobat. Many other programs offer this “set and forget” save setting. Making this change means when you hit CRTL+S to save a document, you’ll start in the folder you selected as the default. Visit our whitepaper on Managing Your Documents without a DMS for tips on client/matter folder structure. For example, if you set the default location to “Clients,” you can drill down into the client and matter, saving you several save dialog clicks. They just assume that someone smarter than them chose the settings that are best for them, and so they say ‘yes’ a lot when they’re asked questions…hat that means is that if it’s enabled by default, it’ll tend to stay on…” (emphasis added). “‘he tyranny of the default’……the expression I like to use for that we know most users don’t go in and change things. There’s no forced compliance on where to save documents for the solo and small-firm professional without a DMS. However, human nature can take software’s place with what security researcher and host of the Security Now podcast, Steve Gibson, called “ the tyranny of the default”: Traditional Windows or macOS open/save dialog boxes are replaced by ones directly and exclusively connected to the DMS. The obvious advantage is that every firm document resides in the DMS. This means that the end-user is required to save files into the DMS the system prevents saving to your desktop or a network drive. SavingĮvery full DMS possesses the ability to force user compliance. However, solo or small-firm legal professionals need not jealously eye their larger firm counterparts regarding core DMS benefits.īelow are four core DMS features and some tips on reproducing those features with tools you already own or could acquire at a low cost. All your work is saved automatically pretty much the moment you do it, and it saves several versions of each file, too.By Jeffrey Schoenberger, Affinity Consultingįor solo lawyers or solo law firms with small support staffs, the “big boys” of legal document management systems, like NetDocuments, Worldox, or iManage, are overkill for your needs and possibly cost-prohibitive. Full-fledged document management systems (DMS) possess undeniable benefits, particularly user compliance, security, and searching. ![]() For one, saving or making backups is completely unnecessary when using Workspace. While it may not seem like that big a deal at first glance, once you have used the one for a while and then switch to the other, it feels completely different. ![]() Free is obviously better, but you may find Workspace’s benefits worth the price.Īnother big difference is that Google Workspace is entirely online, while LibreOffice is totally offline. One large difference is cost: LibreOffice is free, and Google Workspace starts at $6 per month, and goes up as your business size and needs increase. RELATED: What Is Google Workspace, and Does It Fully Replace G Suite? Google Workspace vs LibreOffice: The Big Pictureīefore we look at how the separate apps like the word processor and spreadsheet perform, we may want to go over some of the overarching differences between these two suites. We compare the two to see which may be the better fit. With the heavily advertised Google Workspace now online, you may find yourself wondering whether it’s time to leave open-source LibreOffice behind and switch to something a bit more corporate.
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